Leading Office Manager (m/f/d) - #2210022

Job Description

Working at Group IT & Digital means: helping to shape the future of the paper industry. In a working environment that enables and encourages collaboration, personal growth, innovation and creativity. In an interdisciplinary and international team in which everyone matters and we have a lot of confidence in each other. Do you want to shape the world of tomorrow and the future of the hygiene sector and lead groundbreaking and exciting projects?

Then we are the right company for you! We look forward to getting in touch with you.

As Leading Office Manager (m/f/d) you will be responsible for the site management of our new “Campus” with around 1,400 square meters in the heart of Düsseldorf. The Campus will be a state-of-the-art, technologically innovative, and sustainably designed location for all employees of the WEPA Group. The construction phase is scheduled for completion in early summer 2026.

Your Tasks

Project management construction phase

• Oversee and coordinate the office setup and construction phase, ensuring timelines, budgets, and quality standards are met.
• Act as the primary interface between architects, vendors, and internal stakeholders throughout the build-out process.
• Manage logistics, procurement, and installation of office infrastructure, furnishings, and equipment.
• Ensure compliance with health, safety, and regulatory requirements during all stages of construction.
• Proactively identify and resolve issues or delays to keep the project on track and aligned with company goals.
• Support the smooth transition from construction to operational phase, ensuring preparation and chairing of regular steering committee meetings
  
  

Office Management

• Take full responsibility for the day-to-day operations of the Campus, ensuring a smooth, professional, and welcoming environment.
• Lead and support the on-site team, fostering a culture of excellence, collaboration, and continuous improvement.
• Act as the key point of contact for all stakeholders, including staff, visitors, and external partners.
• Drive the development and implementation of initiatives to enhance community engagement and workplace culture.
• Oversee facilities management, ensuring the office is safe, efficient, and aligned with company standards.
• Identify and implement improvements to office systems, processes, and services to support business goals.
• Organize and coordinate community-building events, internal communications, and team experiences.
  
  

Your Profile

• Qualification: Completed commercial training or comparable qualification
• Experience and Know-how:
• Experience in organization, (front) office management, administrative assistance, Hotel Business and/or project management
• Experience in planning and execution of various event format
• Interest and skills in unconventional approaches and solutions
• Conflict resolution skills
• Good knowledge in Microsoft 365
• Languages: Very good German & English skills
• Personality: You are motivated, empathetic, open minded, creative, strong in communication, attentioned to detail, technology-savvy and have great organization and teamworking skills
• Working: You work self-driven and goal oriented and can quickly adapt to new requirements with your hands-on mentality
  

Your Benefits

• Creativity & responsibility: We keep hierarchy as low as possible and give room for creativity; we want people who own topics and make them successful
• Open mindset: We live an innovative and agile way of working and an open feedback culture; we are always open to new methods, ideas & approaches
• Personal growth: We offer you room to grow personally, discover new strengths and further develop your known skills
• Modern working environment: Great work requires great equipment – so you get to choose your own devices
• Corporate benefits: As a part of WEPA, you will receive permanent discounts on different products and services of well-known suppliers via our corporate benefits platform
• Attractive compensation: It is really important to us to appreciate your work, therefore we pay you a competitive salary
  
  

We are looking forward to your application!

About Us

The WEPA Group is a family business operating throughout Europe and offers sustainable and innovative hygiene solutions that contribute to the well-being of millions of consumers all over Europe every day. With around 4,300 employees, we produce hygiene paper products such as toilet paper, towel paper, handkerchiefs and napkins at 14 production sites in Europe.

A sustainable personnel policy has played a central role in this for more than 75 years.

We Consistently Invest In The Qualification Of Our Employees, Point Out Individual Career And Development Opportunities And Promote Them. We Do This Because We Are Convinced Of One Thing

Our employees are and will remain our most important success factor.